Job Description

St. Pius X Catholic Church

  • Position:                      Administrative Assistant
  • Classification:             Hourly Non-Exempt
  • Hours:                         Full-time
  • Reports To:                 Parish Administrator

Job Summary:

St. Pius X Catholic Church is a Roman Catholic parish in Billings, Montana, within the Diocese of Great Falls-Billings.  It is one of five Catholic parishes in the city of Billings. St. Pius X is committed to helping others develop the five characteristics of dynamic discipleship: believe, grow, gather, love, and lead. The role of the Administrative Assistant is to support the Pastor, the Parish Administrator, and other ministry staff in the execution of their duties, and to provide a welcoming presence to those who interact with the office.

Duties:

  • Greet all visitors to the parish office, direct them to appropriate personnel, and/or answer their questions, help them as needed
  • Handle incoming calls, transferring as needed
  • Manage the Phone System, updating outgoing messages and sending updated information to CONNECT for main messages, staffing changes, and other relevant updates
  • Schedule events in all campus rooms/buildings in the Facility Scheduler
  • Maintain sacramental records of parish community (Baptism, First Eucharist, Confirmation, Marriages, and Funerals), in both ParishSoft and the church record books
  • Maintain ParishSoft census records (new members, demographic changes, deaths, etc.)
  • Process incoming and outgoing mail, maintain postage meter, and coordinate bulk mailings.
  • Assist Parish Administrator with annual contribution statement mailing
  • Assist Bulletin Editor with proofreading the bulletin. Assist staff with proofreading correspondence or marketing information as requested.
  • Schedule Mass intentions for the parish
  • Process memorial donations
  • Maintain key check-out system for volunteers using parish facilities
  • Inventory office supplies and order as necessary, and within budget constraints
  • Disseminates prayer chain requests as they are received
  • Attend weekly staff meetings and take minutes
  • Type correspondence as requested by the pastor
  • Assist with projects or other tasks as directed by the pastor or the parish administrator

Requirements:

  • An active and practicing Catholic who is in good standing with the Church
  • High School Diploma and related experience in administrative duties
  • Strong verbal, written, and communication skills are a must
  • Must be able to communicate effectively with parishioners and other staff
  • Strong technological background with software applications including Word, Excel, the internet, and email systems

Diocesan Benefits:

  • Health, dental, and vision insurance
  • Generous paid time off (PTO) and sick leave
  • 403b Retirement plan with company match
  • Life Insurance and AD&D Benefit
  • Professional development opportunities

Application Information:

Ready to join our Pastoral Team? Apply today by submitting your application, including your resume and a cover letter, by June 16, 2025, to shannonb@stpiusxblgs.org. Any questions? Call the Parish Office at 406-656-2522. We look forward to receiving your application.